Create Vendor (code) Master Data in SAP

Step by Step Guide to Create Vendor Master Data in SAP

In this tutorial, we will learn,

• How to create a Vendor
• How to Display Changes in Vendor Master

How to create a Vendor

This tutorial takes you through the steps to create Vendor Master Data

Step 1) Enter Transaction code FK01 in SAP Command Field

Step 2) In the Initial Screen, Enter

1. Select Account Group
2. Enter the Company code in which you want to create the vendor
3. Enter unique Vendor id according to number range in Account Group You can also leave the Vendor field blank. The system will assign a number when the data is saved

Optional - In the Reference section:

1. In the Vendor field, you can enter a reference Vendor if the details are similar to the new Vendor.
2. In the Company Code field, you can enter the reference Vendor's company code.

In this tutorial we will create a vendor without a reference. Click the Enter button.

Press Enter

Step 3) In the next screen, In Address Tab Enter the Following

1. Enter the name of the Vendor
2. Enter Search Term ,for searching the Vendor Id
3. Enter Street/House Number
4. Enter Postal code/City
5. Enter Country/Region

Step 4) Next in the Account Control section page Enter the Corporate Group if the Vendor belongs to a corporate group enter the group key

Step 5) Next in the Account Management Section

1. Enter the Reconciliation Account
2. Enter the Cash Management Group

Step 6) Next in Payment Accounting Section , Enter the Payment Terms

Step 7) Choose Save from the Standard Toolbar

Check the Status bar for Confirmation of successful creation of Vendor Master.

Change an existing vendor account - transaction FK02

Display a vendor account - transaction FK03

How to Display Changes in Vendor Master

Enter the Transaction Code FK04 in the SAP Command Field

In the next screen, Enter the Following

1. Enter the Vendor Account Number
2. Enter the Company Code

In the next screen , Select the Field from the list of Changed Fields

In the next screen, List is generated with New Value and Old Value of the field

In SAP , we can create One Time Vendor Master Record for those Vendors who do not have frequent transactions and we do not want to maintain their master records separately. In such cases we create One Time Vendor in which General Information(Name , Address, Phone no etc ) can be maintained at the time of transaction.To Create a One Time Vendor Master -

Step 1) Enter Transaction Code FK01 in SAP Command Field

Step 2) In the next screen , Select Account Group and Press F4 for Help

Step 3) In the next dialog box, Select the Account Group in which One Time Vendor Property is Checked.

Step 4) In the main screen ,Enter the Following

1. Enter the Vendor Id as per the Number range Assigned to the Account Group
2. Enter the Company Code in which the master is to be created

Step 5) In the next screen in the General data - Address Tab, Enter the Following

1. Enter the name for the One Time Vendor Master
2. Enter the Search Term
3. Enter the Communication Language

Step 6) In the next screen in the Company Code Section,in the Account Management Tab

1. Enter the Reconciliation G/L Account Number
2. Enter the Cash Management Group

Step 7) Press 'Save' to Create the new One time Vendor Master

Step 8) Check the Status bar for the Creation of the new Vendor Master