Wednesday, 8 February 2017

Create Vendor (code) Master Data in SAP

Step by Step Guide to Create Vendor Master Data in SAP

In this tutorial, we will learn,
  • How to create a Vendor
  • How to Display Changes in Vendor Master

How to create a Vendor

This tutorial takes you through the steps to create Vendor Master Data
Step 1) Enter Transaction code FK01 in SAP Command Field
How to Create Vendor Master Data
Step 2) In the Initial Screen, Enter
  1. Select Account Group
  2. Enter the Company code in which you want to create the vendor
  3. Enter unique Vendor id according to number range in Account Group You can also leave the Vendor field blank. The system will assign a number when the data is saved
Optional - In the Reference section:
  1. In the Vendor field, you can enter a reference Vendor if the details are similar to the new Vendor.
  2. In the Company Code field, you can enter the reference Vendor's company code.
In this tutorial we will create a vendor without a reference. Click the Enter button.
Press Enter
How to Create Vendor Master Data
Step 3) In the next screen, In Address Tab Enter the Following
  1. Enter the name of the Vendor
  2. Enter Search Term ,for searching the Vendor Id
  3. Enter Street/House Number
  4. Enter Postal code/City
  5. Enter Country/Region
How to Create Vendor Master Data
Step 4) Next in the Account Control section page Enter the Corporate Group if the Vendor belongs to a corporate group enter the group key
How to Create Vendor Master Data
Step 5) Next in the Account Management Section
  1. Enter the Reconciliation Account
  2. Enter the Cash Management Group
How to Create Vendor Master Data
Step 6) Next in Payment Accounting Section , Enter the Payment Terms
How to Create Vendor Master Data
Step 7) Choose Save from the Standard Toolbar
How to Create Vendor Master Data
Check the Status bar for Confirmation of successful creation of Vendor Master.
How to Create Vendor Master Data

Change an existing vendor account - transaction FK02
Display a vendor account - transaction FK03

How to Display Changes in Vendor Master

Enter the Transaction Code FK04 in the SAP Command Field
How to Display Changes in Vendor Master
In the next screen, Enter the Following
  1. Enter the Vendor Account Number
  2. Enter the Company Code
How to Display Changes in Vendor Master
In the next screen , Select the Field from the list of Changed Fields
How to Display Changes in Vendor Master
In the next screen, List is generated with New Value and Old Value of the field
How to Display Changes in Vendor Master

In SAP , we can create One Time Vendor Master Record for those Vendors who do not have frequent transactions and we do not want to maintain their master records separately. In such cases we create One Time Vendor in which General Information(Name , Address, Phone no etc ) can be maintained at the time of transaction.To Create a One Time Vendor Master -
Step 1) Enter Transaction Code FK01 in SAP Command Field
How to Create One Time Vendor Master Data
Step 2) In the next screen , Select Account Group and Press F4 for Help
How to Create One Time Vendor Master Data
Step 3) In the next dialog box, Select the Account Group in which One Time Vendor Property is Checked.
How to Create One Time Vendor Master Data
Step 4) In the main screen ,Enter the Following
  1. Enter the Vendor Id as per the Number range Assigned to the Account Group
  2. Enter the Company Code in which the master is to be created
How to Create One Time Vendor Master Data
Step 5) In the next screen in the General data - Address Tab, Enter the Following
  1. Enter the name for the One Time Vendor Master
  2. Enter the Search Term
  3. Enter the Communication Language
How to Create One Time Vendor Master Data
Step 6) In the next screen in the Company Code Section,in the Account Management Tab
  1. Enter the Reconciliation G/L Account Number
  2. Enter the Cash Management Group
How to Create One Time Vendor Master Data
Step 7) Press 'Save' to Create the new One time Vendor Master
How to Create One Time Vendor Master Data
Step 8) Check the Status bar for the Creation of the new Vendor Master
How to Create One Time Vendor Master Data

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